MES selection and implementation

MES systems support real-time transparency, process automation, and the connection between shopfloor and IT. However, with 150 providers on the European market, choosing the right one is not a simple task —and successful implementation is not guaranteed. We support you in selecting and implementing your MES system.

With a MES system, you can establish the foundation for data-driven decisions, continuous improvement, and a long-term increase in competitiveness. But in addition to standardized processes and clear responsibilities, this requires, above all, constructive collaboration between IT and operations.

Benefits of an MES system

A manufacturing execution system (MES) with its functional modules is a key enabler for operational excellence in manufacturing companies. It connects production with digital control mechanisms, creating transparency across shopfloor processes.

Specifically, the key added value of an MES for a manufacturing company can be summarized as follows:

1. Real-time transparency
A MES provides up-to-date data on machine status, production progress, quality, and material flows. This transparency enables informed decisions and quick responses to deviations.

2. Increased efficiency
Resources are used optimally by digitalizing manual processes, reducing paperwork, and automating procedures. This reduces downtime, scrap, and costs.

3. Quality improvement
MES systems enable complete traceability and integrated quality controls. Sources of error are identified early and systematically eliminated.

4. Integration & data consistency
MES connects the shopfloor with ERP, PLM, and other IT systems. This creates a continuous data flow without media breaks – the basis for networked production.

5. Agility & scalability
An MES supports flexible production control, rapid adaptation to customer requirements, and the rollout of new processes or technologies – locally and globally.

6. Strategic competitiveness
MES makes production future-proof: data-driven, automated, and ready for smart factory concepts.

A MES is therefore not just an IT system, but can also be a strategic tool for transforming a factory into a smart factory.

Change management as a success factor: Integrate all stakeholders into the project

Without the involvement of all stakeholders, the successful selection and implementation of a MES system cannot be achieved. Many MES (and other software) projects fail because the system functions required by those responsible for the processes or the integration requirements of IT into a future-proof IT architecture are not sufficiently considered. In addition, responsibilities for closing organizational gaps (e.g., IT hardware equipment for workstations, establishing machine connectivity levels, or installing a network infrastructure) must be defined to accelerate implementation.

This point sounds simple when viewed in isolation from the other issues in the process. However, simply establishing a common understanding of the need for an MES system is a real challenge for many companies

Selection, implementation, and rollout of an MES system in four steps.

Preparation & Setup

In the first phase, we work with your team to define the strategic goals, expected benefits, and project structure for the MES selection process. We put together an interdisciplinary project team and hold a kick-off meeting to prepare everyone involved for the task at hand. The qualifications of team members and a clear distribution of roles create the basis for a structured and targeted MES selection process. This ensures that all stakeholders – from IT to operations – are involved at an early stage and develop a common understanding of the requirements and benefits of the MES.

Definition of functional and non-functional requirements

In this phase, we work with both global and local experts from operations and IT to analyze functional and non-functional requirements for your future MES system. This is based on our best practice catalog with over 250 requirements in the form of user stories that are easy to understand for both Operations and IT managers as well as the solution provider. To this end, we also analyze existing systems, identify gaps in requirements, and define measures for optimization. The requirements are integrated into the existing IT architecture and checked for scalability. A fit-gap analysis also provides a clear picture of the necessary functions and interfaces – as a basis for a sound technical evaluation of the providers and the preparation of the organization for the system introduction.

MES provider selection

We create a longlist of potential MES providers and carry out a structured technical evaluation. With the providers on the resulting shortlist, we organize pitch days, reference visits, and expert discussions that provide deep insight into the performance of the systems. The remaining providers are evaluated based on defined criteria such as total cost of ownership (TCO, derived from the commercial evaluation, including obtaining comparable offers from suppliers), functionality, integration capability, and future-proofing. The result is an informed decision in favor of the provider that best fits your requirements and strategy—transparent, comprehensible, and with a high level of acceptance among all parties involved.

Implementation and global rollout

Together, we develop a structured rollout strategy, starting with a pilot implementation. The aim is to generate benefits and gain experience at an early stage. We define KPIs to evaluate the added value and accompany the global rollout across multiple locations. We support both the technical implementation and change management – including training, communication, and governance. In this way, the MES is not only introduced but also sustainably anchored – as an integral part of your digital production strategy.

NEONEX success factors

In MES projects, we act as a bridge between operations and IT. Our experts understand the language of both worlds—they are familiar with the operational challenges on the shopfloor as well as the requirements of modern IT architectures. This cross-domain expertise enables us to help you avoid misunderstandings, formulate requirements precisely, and develop viable solutions.

We bring structure to complex selection processes, translate operational goals into technical requirements, and ensure that the MES not only works technically, but also provides real benefits in day-to-day business. In doing so, we pay attention to future viability, integrability, and scalability.

For our customers, this means less friction, higher acceptance, and a system that truly improves processes. For your employees, this means greater transparency, better control options, and active participation in shaping the digital transformation.
We have already demonstrated our expertise in numerous MES projects in industry. Please do not hesitate to contact us to discuss your MES project.